Facilities and Premises Adminstrator

Main Purpose of Job: Premises - To co-ordinate the work of the premises team to ensure that work is completed in a timely fashion. - To monitor and allocate the job schedule from the requests received for maintenance. - To obtain budgetary approval for larger items prior to purchase. - To order parts and stock items to minimise delays to the work schedule. - To contact and diarise contractors for work required on site including cyclical items, e.g. skip changeovers etc. - To monitor the school calendar to ensure that the site is prepared and the premises team are aware of additional responsibilities (e.g. parking). Facilities - To administer the lettings requests for the school and to ensure all communication is up to date, with both confirmations to hirers and requests we are unable to fulfil. - To liaise with hirers to ensure that the good relationship is maintained whilst also ensuring that the school site rules and protocols are adhered to. - Periodically to attend the site when lettings are starting or finishing to identify any issues at the school. - To accurately record the site usage to ensure that the school estate is used to its full potential. - To manage site preparation for special events including concerts, open evenings, parents’ evenings, community lettings and examinations. The needs of the school will require a flexible approach to include some weekend work and keyholder responsibility for lettings.